Office Administrator/Receptionist

Dublin,Ireland

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Office Administrator/Receptionist

We have an exciting opportunity for an efficient, friendly Office Administrator/Receptionist to join our Dublin office. Reporting to the Financial Controller, the successful candidate will be responsible for managing reception and providing a range of support and administrative services to ensure the smooth day to day running of the SoftCo office. If you are seeking a rewarding & varied career, this could be the perfect opportunity for you.

About SoftCo:

SoftCo are a fast growing global Procure-to-Pay and Compliance technology company disrupting the FinTech market.  We will double in size over the next 2 years and are looking for smart, proactive and fun people to be part of our exciting journey. Our Smart Automation technology is transforming how companies manage their Procure-to-Pay processes, reducing costs and fighting fraud. Our cloud-based solutions use the latest emerging AI and Robotics technologies to do this for our customers.  

We operate from offices in the US, Finland, UK and are head quartered in Ireland. We are proud that all our projects are successful, and that our market-leading technology delivers our customers unrivalled levels of automation and the greatest savings.  We have over a million users worldwide including PwC, Volkswagen, Primark, Sunny Delight and the 76 departments of the Finnish Government. We are seriously certified with ISO27001, Microsoft Gold Partner, all types of SOC and we are an AWS Advanced Technology Partner.

Office Administrator/Receptionist – Your role:

We have an exciting opportunity for an efficient, friendly Office Administrator/Receptionist to join our Dublin office.  Reporting to the Financial Controller, the successful candidate will be responsible for managing reception and providing a range of support and administrative services to ensure the smooth day to day running of the SoftCo office.  If you are seeking a rewarding & varied career, this could be the perfect opportunity for you.

You will:

  • Operate reception, answer telephone and email enquiries in an efficient manner, liaising with others and spreading information as appropriate.
  • Manage post and deliveries (incoming and outgoing) ensuring prompt distribution to addressees.
  • Manage and book travel arrangements including flights, hotels, cars etc. in accordance with the company travel procedures
  • Provide general administrative and operational support to all areas.
  • Order office supplies ensuring that the best price is obtained, and inventory is kept at optimum levels.
  • Book taxies and couriers ensuring that up to date logs are maintained.
  • Develop, document, implement and maintain procedures for reception and administrative activities.
  • Undertake other duties as may be required by the company from time to time.
  • Adhere to company policies and compliance standards.

Your profile:

You have previous experience of reception and administration tasks including travel booking, with a friendly personality and fluency in written and spoken English and are eligible to work in Ireland.

  • Strong communication and interpersonal skills with an excellent telephone manner.
  • Results & quality oriented with the ability to multi-task, skill in establishing priorities, and attention to detail
  • Strong self-starter with excellent customer management skills and the ability to remain calm under pressure.
  • Ability to be flexible and to adapt and work effectively with a variety of situations or individuals.
  • Professional who is experienced and dependable with a high degree of discretion, confidentiality, enthusiasm and a positive attitude.
  • Excellent written and verbal communication skills including excellent command of English.
  • Exposure to general Finance administrative tasks would be an advantage.
  • PC Expertise with strong skills in Microsoft applications – Outlook, Excel, Word, PowerPoint.

What we can offer you:

This is an opportunity to expand your knowledge, develop your career and work with state-of-the-art technology in a rapidly growing sector.  SoftCo has a flexible remote working policy enabling you to choose what works for you.  We encourage our team to be ambitious and in SoftCo there is a culture of progression.  We support your development by investing in training and partnering with leading learning platforms and providers such as Pluralsight amongst others.  Uniquely, our structure means you work directly with the most senior leaders in the business, who see your potential.

A competitive remuneration package is on offer and our benefits package includes membership of our on-site gym, company paid health insurance, life assurance, pension, bonus package, long service incentive awards and a staff referral scheme.  Our customers are all over the world, so travel is an option and if working for one of the most innovative technology companies is your thing, then look no further.  SoftCo is an equal opportunities employer.  Learn more about us and see examples of how some of our team have developed at softco.com/about-us/careers/.

Applications

Please send a cover letter and your CV to careers@softco.com.

    Apply using the form below

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