Office Administrator/Receptionist

Dublin,Ireland

About SoftCo:

SoftCo is a fast growing global Procure-to-Pay technology company and we’re disrupting the FinTech market with our world class software solutions. We are looking for dynamic, ambitious and fun people to come on board and help deliver quality software that conforms to the highest standards.

We operate from offices in Ireland, Finland, the UK and the US.  Our Smart Automation technology is transforming how organisations manage their Procure-to-Pay processes, reducing costs and ensuring organisations meet their compliance obligations.  SoftCo has over 2 million users worldwide and our customers include PwC, Volkswagen, Primark, Sunny Delight and the Finnish Government. SoftCo is ISO27001 certified, a Microsoft Gold Partner, SOC2 Type 1 certified and an AWS Advanced Technology Partner.

Office Administrator/Receptionist – Your role:

We have an exciting opportunity for an efficient, friendly Office Administrator/Receptionist to join our Dublin office.  Reporting to the Financial Controller, the successful candidate will be responsible for managing reception and providing a range of support and administrative services to ensure the smooth day to day running of the SoftCo office.  If you are seeking a rewarding & varied career, this could be the perfect opportunity for you.

You will:

  • Operate reception, answer telephone and email enquiries in an efficient manner, liaising with others and spreading information as appropriate.
  • Manage post and deliveries (incoming and outgoing) ensuring prompt distribution to addressees.
  • Manage and book travel arrangements including flights, hotels, cars etc. in accordance with the company travel procedures
  • Provide general administrative and operational support to all areas.
  • Order office supplies ensuring that the best price is obtained, and inventory is kept at optimum levels.
  • Book taxies and couriers ensuring that up to date logs are maintained.
  • Develop, document, implement and maintain procedures for reception and administrative activities.
  • Undertake other duties as may be required by the company from time to time.
  • Adhere to company policies and compliance standards.

Your profile:

You have previous experience of reception and administration tasks including travel booking, with a friendly personality and fluency in written and spoken English and are eligible to work in Ireland.

  • Strong communication and interpersonal skills with an excellent telephone manner.
  • Results & quality oriented with the ability to multi-task, skill in establishing priorities, and attention to detail
  • Strong self-starter with excellent customer management skills and the ability to remain calm under pressure.
  • Ability to be flexible and to adapt and work effectively with a variety of situations or individuals.
  • Professional who is experienced and dependable with a high degree of discretion, confidentiality, enthusiasm and a positive attitude.
  • Excellent written and verbal communication skills including excellent command of English.
  • Exposure to general Finance administrative tasks would be an advantage.
  • PC Expertise with strong skills in Microsoft applications – Outlook, Excel, Word, PowerPoint.

What we can offer you:

A competitive remuneration package is on offer to the successful candidate.  Our benefits package includes company paid health insurance, life assurance, pension, educational scheme, long service awards and a staff referral scheme.

SoftCo is an equal opportunities employer and supports flexible remote working. www.softco.com.

Applications

Please send a cover letter and your CV to careers@softco.com.

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