Office Administrator/Receptionist (Part-time)

Dublin, Ireland

Office Administrator/Receptionist (Part-time)

We have an exciting opportunity for an efficient, friendly Office Administrator/Receptionist to join our Dublin office on a part-time basis. Reporting to the VP of Finance, the successful candidate will be responsible for managing reception and providing a range of support and administrative services to ensure the smooth day-to-day running of the SoftCo office.

About SoftCo:

SoftCo is a fast growing global Procure-to-Pay and Compliance technology company and we are looking for effective, proactive, and fun people to be part of our exciting journey. Our Smart Automation technology is transforming how companies manage their Procure-to-Pay processes, improving efficiency, staff morale and fighting fraud.

With 34 years’ experience, SoftCo ranks highest in independent customer satisfaction surveys. We are proud that all our projects are successful, and that our market-leading technology delivers our customers unrivalled levels of automation with the greatest savings. We operate from offices in the US, Finland, UK and Ireland. We have over a million users worldwide including PwC, Volkswagen, Patagonia, Primark, Logitech and all 80 departments of the Finnish Government. We are certified with ISO27001, Microsoft Gold Partner, all types of SOC, and we are an AWS Advanced Technology Partner.

Office Administrator/Receptionist – Your role:

You will:

Operate reception, answer telephone and email enquiries in an efficient manner, liaising with others and spreading information as appropriate.
Manage and book travel arrangements, including flights, hotels, cars, etc., per the company travel procedures.
Manage post and deliveries (incoming and outgoing), ensuring prompt distribution to addresses.
Provide general administrative and operational support to all areas.
Order office supplies, ensuring that the best price is obtained and that inventory is kept at optimum levels.
Book taxis and couriers, ensuring that up-to-date logs are maintained.
Develop, document, implement and maintain procedures for reception and administrative activities.
Undertake other duties as may be required by the company from time to time.
Adhere to company policies and compliance standards.

Your profile:

You have previous experience in reception and administration tasks, including travel booking, with a friendly personality and are eligible to work in Ireland.
Strong communication and interpersonal skills with an excellent telephone manner.
Results & quality oriented with the ability to multi-task, skill in establishing priorities, and attention to detail.
Strong self-starter with excellent customer management skills and the ability to remain calm under pressure.
Ability to be flexible, adapt and work effectively with various situations or individuals.
Professional who is experienced and dependable with a high degree of discretion, confidentiality, enthusiasm and a positive attitude.
Excellent written and verbal communication skills, including fluency in written and spoken English.
Exposure to general Finance/HR administrative tasks would be an advantage.
PC Expertise with strong skills in Microsoft applications – Outlook, Excel, Word, and PowerPoint.

What we can offer you:

This is an opportunity to expand your knowledge, develop your career and work with state-of-the-art technology in a rapidly growing sector. We encourage our team to be ambitious and in SoftCo there is a culture of progression. We support your development by investing in training and partnering with leading learning platforms and providers. Uniquely, our structure means you work directly with the most senior leaders in the business, who see your potential.

A competitive remuneration package is on offer and our benefits package includes company paid health insurance, life assurance, pension, bonus package, long service incentive awards, membership of our on-site gym, and an employee referral scheme.

Join SoftCo and be part of a talented team that is shaping the future of SaaS software. Apply now to embark on an exciting journey where your skills and expertise will make a meaningful impact.