01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
AP AUTOMATION FOR FOOD & BEVERAGE
Your supply chain moves fast. Your AP function should keep up.
Short payment windows, volatile pricing, and thousands of supplier invoices a month. In food and beverage, a slow AP function doesn’t just cost money. It costs supplier relationships. SoftCo keeps invoices moving, payments accurate, and control in place, so your supply chain doesn’t slow down with it.
90%
touchless processing of PO invoices
1M+
users worldwide
9.9/ 10
Mastercard RiskRecon security rating
Featured in the Gartner Magic Quadrant for AP Automation
THE CHALLENGE
When AP slows, your suppliers feel it
Food and beverage finance teams handle high volumes across short payment cycles, multiple sites, and shifting commodity prices. When AP falls behind, the supply chain feels it before finance does.
Invoices outpaceyour team
Ingredients, packaging, logistics. Every supplier sends invoices in different formats, from different sites. Manual capture and routing create a bottleneck before approval even starts.
Pricing moves,reconciliation doesn’t
Commodity prices shift between PO and invoice. Surcharges change format between suppliers. Without automation, your team reconciles pricing exceptions manually on every run.
Late payments disrupt supply
When suppliers can't see where their invoice sits, they call. When payment terms slip, they reprioritise. In food and beverage, a strained supplier relationship shows up in your next delivery, not just your next report.
AP AUTOMATION FOR FOOD & BEVERAGE
Automation that keeps your supply chain moving
SoftCo handles the volume, formats, and exceptions, so your team focuses on decisions, not chasing invoices. The process keeps moving from capture to payment, so payments land on time and suppliers don’t have to ask.
Capture every invoice format
Paper, PDF, EDI. SoftCo captures invoice data at the point of entry regardless of supplier format. No keying. No re-entry.
AI Matching for high-volume PO invoices
AI Matching resolves incomplete data, missing product codes, and FX conversions automatically. Built for the volume of ingredients, packaging, and logistics invoices that define food and beverage AP.
AI Coding for non-PO invoices
AI Coding learns your coding patterns and applies them to utilities, facilities, and professional services invoices. Processing time drops. Manual review shrinks.
Approval workflows that don’t wait for inboxes
Configurable workflows route invoices to the right approver. Reminders escalate. Un-actioned invoices move to an alternative approver. No invoice sits waiting in someone's queue.
WHAT YOU GAIN
What matters when AP impactsyour supply chain
High invoice volume, short payment windows, and supplier dependency define food and beverage finance. When AP slows, the impact moves straight into your supply chain. These are the outcomes that matter.
YOUR PRIORITY
WHAT SOFTCO DELIVERS
Supplier relationships
Pay within terms. Real-time visibility into invoice status. Fewer calls, fewer disputes.
Invoice volume
AI Matching and Coding absorb volume growth without adding headcount.
Seasonal readiness
Processing scales with demand. No temporary hires at peak.
Compliance and audit
Full audit trail on every transaction. Approvals logged, retrievable, and defensible.
Surcharge accuracy
Surcharges processed automatically, regardless of format. No manual reconciliation.
YOUR SOFTCO EXPERIENCE
See where AP stands before the calls start
Invoice status by site, supplier, and exception type. Processing rates visible as work moves, not after. Every invoice accounted for, every delay visible before it becomes a supplier call. The numbers your leadership asks for, without pulling a manual report.
CUSTOMER EVIDENCE
Tried, tested and trusted by 1M+ users worldwide
“SoftCo has been faultless, reducing invoice query times by 75% and allowing us to handle all invoices without manual intervention.”
150k
Invoices Touchless
75%
Faster Queries
Faster
Approvals
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
FAQ
Frequently askedquestions
Surcharge processing is automated regardless of how surcharges are presented by your suppliers. Matching logic reconciles pricing against purchase orders and flags exceptions for review rather than requiring manual checking on every invoice. In food and beverage, where commodity-linked pricing and supplier surcharges shift frequently, that means fewer pricing disputes and faster resolution.
SOFTCOAI+ IN ACTION
Because good enough never survived an audit
Tailored automation delivers visibility, control, and savings that you can actually measure.