01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
AP AUTOMATION FOR AVIATION
AP automation built for aviation reality
Aviation AP teams manage one of the most complex invoice mixes in any industry. PO-backed parts and fuel, contract-based lease payments, non-PO services across jurisdictions and currencies. SoftCo is configured around that complexity, not a simplified version of it.
90%
touchless processing of PO invoices
1M+
users worldwide
9.9/ 10
Mastercard RiskRecon security rating
Featured in the Gartner Magic Quadrant for AP Automation
THE CHALLENGE
Volume isn’t your problem. Complexity is.
Every invoice type in aviation carries its own rules. PO matching for parts. Contract validation for leases. Multi-currency processing across entities. When AP tries to handle that mix manually, the function becomes the bottleneck, not the process.
No single workflow fits
MRO parts matched to POs. Fuel against contracts. Lease payments on fixed schedules. Catering per flight. Each needs different matching logic, approvals, and controls. Manual AP can’t flex. Backlogs build. Accruals become guesswork. The team shifts from processing to firefighting.
Multi-entity,multi-currency
Aviation doesn’t operate in one country or currency. AP processes across all of them, while maintaining entity-level control, local compliance, and consolidated reporting.
Compliance thatcompounds
Compliance doesn’t stay contained. It compounds across entities, jurisdictions, and transactions. Every invoice needs a complete audit trail. Gaps become risks.
AP AUTOMATION FOR AVIATION
One platform for aviation complexity
SoftCo is built for AP environments where complexity is the operating condition, not an edge case. Configured to your ERP landscape, your approval hierarchies, and the specific invoice types your operation generates.
AI Matching for invoice types
PO invoices matched automatically using per-supplier AI models. Non-PO invoices coded and routed by learned rules. Different logic per category, managed from one platform.
Multi-entity, multi-currency coding & processing
Invoices processed in their originating entity and currency. Entity-level controls maintained. Consolidated reporting across the full operation without manual reconciliation.
Configurable approval workflows
Fleet operations, MRO, corporate, ground services. Each with its own approval logic, thresholds, and escalation paths. Changes made without development work.
Complete audit trail
From capture to payment, every invoice carries a full audit trail. Approval decisions, exception resolutions, routing logic. Retrievable on demand for any audit or regulatory review.
WHAT YOU GAIN
What changes when AP works ataviation scale
These pressures are measurable, recurring, and built into how aviation operates. Here is what changes when AP is automated to handle that complexity properly.
YOUR PRIORITY
WHAT SOFTCO DELIVERS
Throughput across categories
PO and non-PO invoices routed automatically by type. Volume absorbed without bottlenecks.
Compliance and audit readiness
Full audit trail from capture to payment. Audit prep becomes retrieval, not reconstruction.
Multi-entity cost visibility
All invoices processed in one platform. Spend visible by entity, category, and currency.
Supplier payment accuracy
Faster matching and fewer disputes. Payments based on verified data.
Period-end control
Processing status visible. Accruals based on actuals, not estimates.
YOUR SOFTCO EXPERIENCE
Complexity, visible in one place
Invoices across entities and currencies, captured and matched overnight. Exceptions flagged with context. Approval queues ready. Payment timelines visible. One place. No spreadsheet reconciliation.
CUSTOMER EVIDENCE
Tried, tested and trusted by 1M+ users worldwide
“Invoices are going through at 80% touchless processing. Before SoftCo, it was between 5-10% maximum.”
80%
Touchless Processing
75%
Faster Queries
60+
Countries Live
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
FAQ
Frequently askedquestions
Yes. SoftCo supports multi-entity, multi-currency processing under a single platform. Invoices are processed in their originating entity and currency. Entity-level controls, approval chains, and compliance rules are maintained independently. Reporting consolidates across the full operation.
SOFTCOAI+ IN ACTION
Because good enough never survived an audit
Tailored automation delivers visibility, control, and savings that you can actually measure.