01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
AP AUTOMATION FOR FINANCIAL SERVICES
Your compliance is airtight. Your AP process should be too.
Financial services organisations build controls around everything. Except, often, the AP function that processes millions in third-party spend. SoftCo automates invoice capture, matching, coding, and approval with the audit trail your regulators already expect.
90%
touchless processing of PO invoices
1M+
users worldwide
9.9/ 10
Mastercard RiskRecon security rating
Featured in the Gartner Magic Quadrant for AP Automation
THE CHALLENGE
AP isn’t just back office. It’s a compliance risk.
In financial services, every process is scrutinised. But AP often runs on manual workflows, email approvals, and spreadsheets, the kind of uncontrolled environment your compliance team would flag anywhere else.
Audit trails intheory, not practice
Your regulators expect a full audit trail on every transaction. But approvals in email and coding in spreadsheets scatter that trail across systems. Reconstruction takes days.
Non-PO spend without control
Professional services, consulting, legal, advisory. Non-PO invoices dominate and bypass procurement. Without automation, each follows a different path to approval and payment.
Multi-entity complexity, manual control
Group structures, subsidiaries, multiple currencies, overlapping regulation. The more complex the organisation, the harder it is to enforce consistent control manually, and the more you rely on after-the-fact checks.
AP AUTOMATION FOR FINANCIAL SERVICES
AP controls, enforced by design
SoftCo brings the same rigour your compliance function applies elsewhere into AP. Full audit trail, enforced approval chains, and automated controls from capture to payment.
Capture every invoice format
Paper, PDF, EDI. Invoice data is captured at the point of entry with no manual keying. No transcription errors for auditors to find later.
AI Matching for PO invoices
AI Matching resolves incomplete data, missing references, and FX conversions automatically. Every matching decision is logged with the logic that produced it. Visible, auditable, explainable.
AI Coding for non-PO invoices
AI Coding learns your coding patterns and applies them to the high volume of non-PO invoices that define financial services AP: consulting, legal, advisory, facilities. Each coding decision is traceable.
Approvals enforced, not optional
Configurable workflows route invoices through the correct approval chain. Reminders escalate. Un-actioned invoices reroute to an alternative approver automatically. No invoice sits in someone's inbox waiting for a signature that never comes.
WHAT YOU GAIN
What controlled AP actuallylooks like
In financial services, AP sits across compliance, finance, and operations. Each expects control, auditability, and consistency, but manual processes deliver none of them. These are the outcomes when AP is built to meet that standard.
YOUR PRIORITY
WHAT SOFTCO DELIVERS
Regulatory compliance
Full audit trail on every transaction. Approvals, matches, and coding decisions logged and retrievable.
Non-PO spend control
AI Coding and automated routing bring consistency to non-PO invoices that bypass procurement.
Multi-entity visibility
One view across entities, currencies, and jurisdictions. Consolidated reporting without manual aggregation.
Compliant archiving
Documents stored, indexed, and retained for the required period. Accessible for audit and regulatory review.
Vendor management
Suppliers onboarded efficiently with visibility into invoice status. Fewer queries, faster resolution.
YOUR SOFTCO EXPERIENCE
Every invoice, fully auditable
Every invoice carries its full history: how it was captured, how it was matched, how it was coded, who approved it, and when it was paid. One click, complete chain of custody. No reconstruction before a review. No scramble before an audit.
CUSTOMER EVIDENCE
Tried, tested and trusted by 1M+ users worldwide
“As invoice volumes have grown, we haven’t had to increase our headcount.”
Global
AP Standardised
Increased
Invoice Volume
0%
Headcount Increase
“Staff love having everything available from their browser and easy to find.”
75%
Faster Approvals
Full Visibility
On P2P Lifecycle
100%
Compliant
“Invoices are not stuck on a desk or in a folder—they’re in a system we can access easily, with clear visibility of our costs.”
120k
Annual Invoices
Full Visibility
On Procurement
Lower
Operational Risk
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
FAQ
Frequently askedquestions
SoftCo's platform provides a full audit trail on every transaction from invoice capture through to payment. Every matching decision, coding assignment, and approval action is logged with a timestamp and the user who performed it. This supports the internal control requirements of frameworks like SOX, the data handling obligations of GDPR, and the documentation standards that AML regulations require. SoftCo Compliant Archive stores and indexes every document for the required retention period, making records accessible for regulatory review or audit without manual retrieval.
Financial services AP is typically dominated by non-PO invoices: consulting, legal, advisory, technology, and facilities spend. AI Coding learns your organisation's coding patterns and applies them automatically, routing invoices to the correct approver with the correct GL coding. This brings consistency to the spend category that usually has the least standardisation. Processing time for non-PO invoices drops significantly compared to manual coding and routing.
Yes. SoftCo handles multiple entities, multiple currencies, and multiple languages within a single platform. Financial services organisations with group structures, subsidiaries, and operations across jurisdictions get a consolidated view without manual aggregation across systems. Each entity can operate with its own approval workflows and controls while reporting rolls up to a single view.
SoftCo integrates with all ERPs: from SAP, Oracle, Microsoft Dynamics, JD Edwards, Infor, to a growing library of ERP systems through our iPaaS integration layer. Integration is bidirectional. Invoice data, PO data, and payment information flow between SoftCo and your ERP in real time. Matched and approved invoices post directly to your ERP for payment without manual re-entry.
SoftCo Compliant Archive stores every document type (paper, email, PDF, XML, EDI) with strict access controls and full indexing. Documents are categorised during the capture stage and retained for the period your regulations require. Retrieval is immediate, whether for an internal audit, a regulatory review, or day-to-day invoice queries. All records are stored on secure infrastructure with access controls that match the sensitivity of financial services data.
SOFTCOAI+ IN ACTION
Because good enough never survived an audit
Tailored automation delivers visibility, control, and savings that you can actually measure.