01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
AP AUTOMATION FOR LOGISTICS
AP automationthat keeps up with your logistics operation
Fuel, fleet, warehousing, customs duties, cross-border compliance. High-frequency, multi-currency operations across depots and borders. SoftCo brings control across these cost categories, so spend is visible and validated as it moves.
90%
Touchless processing of PO invoices
1M+
users worldwide
9.9/ 10
Mastercard RiskRecon security rating
Featured in the Gartner Magic Quadrant for AP Automation
THE CHALLENGE
Your operation runs in real time. Your AP process doesn’t
Transport and logistics finance teams process high volumes across fuel, fleet, warehousing, customs, and cross-border freight. When AP can’t keep pace, cost visibility lags, reconciliation becomes the bottleneck, and finance is always a reporting cycle behind the operation.
High-frequency invoices, low visibility
Fuel, fleet maintenance, tolls, depot costs. High frequency, low value, high volume. When processed manually, cost visibility is assembled after the fact, not tracked in real time.
Multi-currency, multi-entityreconciliation
Cross-border freight, customs duties, multi-depot operations. Multiple currencies, entities, and tax regimes. Without automation, reconciliation is manual, slow, and produces accruals finance cannot fully trust.
Costs that don’t fit a PO process
Fuel surcharges vary by supplier. Brokerage fees, customs duties, and tolls bypass the PO process. Each follows a different manual path to coding, approval, and payment. The costs that matter most to margin have the least standardisation.
AP AUTOMATION FOR LOGISTICS
Automate AP across depots, costs, and currencies
SoftCo gives transport and logistics finance teams control over high-volume, multi-currency AP operations. Volume is automated. Exceptions surface. Cost visibility is real time, not month-end.
Capture every invoice format
Paper, PDF, EDI. Invoice data is captured at the point of entry with no manual keying. Handles the format variety that comes with fuel, fleet, customs, and freight invoicing. No transcription errors. No re-entry.
AI Matching for PO invoices
AI Matching handles multi-line invoices to multiple POs, delivery slip matching, incomplete data, and FX conversions. Built for the frequency and volume of logistics PO invoicing across fuel, parts, and fleet suppliers.
AI Coding for non-PO spend
AI Coding learns your coding patterns and applies them to the non-PO categories that dominate logistics AP: customs duties, brokerage fees, tolls, professional services, facilities. Each coding decision is traceable and auditable.
Automated surcharge processing
Surcharge processing is automated regardless of how surcharges are presented by your suppliers. Fuel surcharges, freight adjustments, and rate variations are handled without manual reconciliation on every invoice.
WHAT YOU GAIN
What changes when AP keeps upwith your operation
The operation doesn’t slow down for reconciliation. Finance has to keep pace with high-frequency, multi-currency cost flows. These are the outcomes when AP runs in step, not behind.
YOUR PRIORITY
WHAT SOFTCO DELIVERS
Fuel and fleet cost visibility
Real-time view of fuel, fleet, and maintenance spend across depots and entities. No manual consolidation.
Cross-border compliance
Multi-entity, multi-currency processing with full audit trail across jurisdictions.
Non-PO spend control
AI Coding and routing bring consistency to customs, brokerage, tolls, and other non-PO costs.
Surcharge and rate variation
Surcharges processed automatically, regardless of format. No manual reconciliation per invoice.
Supplier relationships
Invoice status visible across the process. Queries answered faster, disputes reduced, payments within terms.
YOUR SOFTCO EXPERIENCE
See logistics costs in one place
Fuel, fleet, freight, customs, depot costs. All in one view, by entity, depot, and cost category. Costs visible as invoices are processed, not assembled after reconciliation. The numbers your operations team needs, without waiting for month-end.
CUSTOMER EVIDENCE
Tried, tested and trusted by 1M+ users worldwide
“Invoices are going through at 80% touchless processing. Before SoftCo, it was between 5-10% maximum.”
80%
Touchless Processing
75%
Faster Queries
60+
Countries Live
“SoftCo provides Primark with complete visibility, significantly reduced manual workload and a 1 year return on investment.”
98%
AI Match Rate
350k
Annual Invoices
1 yr
ROI Achieved
“80% of our invoices are receiving a 100% Confidence Match. This is a really, really big deal from an AP perspective.”
83%
Touchless Processing
100k
Annual Invoices
100%
Visibility & Control
“SoftCo delivered everything we were looking for, and more. Our AP staff spend less time on reconciliation and more time on value-adding activities.”
100%
Productivity Gain
75%
Invoices AI Matched
75%
Lower Approval Times
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
HOW WE DELIVER
Automation that fits. Delivered by design.
You may have tried automation before. Or seen it fail elsewhere. Not this time. SoftCo starts with your financial architecture, then configures automation to fit it. Not the other way around. Every step is designed to deliver a result that works in your environment.
01
Understand the fit
Your ERP landscape, approval hierarchies, exception patterns, compliance requirements. We learn all of it before we touch a single configuration. No assumptions carried over from the last customer.
02
Engineer the fit
An automation blueprint shaped by your workflows and controls. Proven patterns from 35+ years of AP implementations, applied to your specific environment. Your processes shape the solution.
03
Build the fit
Matching rules, coding logic, approval chains, integration points. All configured across your ERPs and built to your specification. Everything works together as intended, not as improvised.
04
Test the fit
Your real invoice data, your real environment. We validate workflows, rules, and outcomes before go-live. Issues resolved before they reach your team. Results proved, not promised.
05
Scale the fit
New entities, new ERPs, acquisitions. The automation adapts with you. No rebuilds. Your CS team knows your configuration and evolves it alongside your business.
FAQ
Frequently askedquestions
Transport and logistics generates invoices across a wide range of cost categories: fuel, fleet maintenance, tolls, customs duties, brokerage fees, warehousing, professional services. SoftCo captures invoice data from any format (paper, PDF, EDI) at the point of entry with no manual keying. AI Matching handles multi-line invoices to multiple POs and delivery slip matching automatically. AI Coding applies learned patterns to non-PO invoices, routing them through the correct approval chain with consistent GL coding. The result is a single automated process across cost categories that would otherwise each follow a different manual path.
Surcharge processing is automated regardless of how surcharges are presented by your suppliers. Fuel surcharges, freight rate adjustments, and other pricing variations are matched and reconciled automatically rather than requiring manual checking on every invoice. This is particularly relevant in transport and logistics where surcharge formats vary between carriers and can change between billing cycles. Exceptions are flagged for review. The rest flow through without manual intervention.
Yes. SoftCo handles multiple entities, multiple currencies, and multiple languages within a single platform. Logistics operations with depots, subsidiaries, and routes across jurisdictions get a consolidated view without manual aggregation across systems. Each entity operates with its own approval workflows and controls while reporting rolls up to a single view. Cross-border compliance requirements are supported by a full audit trail on every transaction.
SoftCo integrates with all ERPs: from SAP, Oracle, Microsoft Dynamics, JD Edwards, Infor, to a growing library of ERP systems through our iPaaS integration layer. Integration is bidirectional. Invoice data, PO data, and payment information flow between SoftCo and your ERP in real time. Matched and approved invoices post directly to your ERP for payment without manual re-entry.
SoftCo's pre-approved spend functionality provides access to pre-approved or capital budgets for spend with preferred vendors. For recurring expenses like fleet leasing, subscriptions, rent, and utilities, the platform provides a contract PO to vendors referencing the agreed instalment or payment plan as per the contract. This means recurring logistics costs are controlled against agreed terms from the outset, rather than approved invoice by invoice after the fact. Department and project budgets are enforced by the platform.
SOFTCOAI+ IN ACTION
Because good enough never survived an audit
Tailored automation delivers visibility, control, and savings that you can actually measure.