eProcurement
Full visibility and control over all spend
Full visibility and control over all spend
SoftCo eProcurement ensures a quick and efficient purchasing process for all operational spend, in full compliance with your organization’s procurement policies. SoftCo eProcurement seamlessly integrates Catalog and Spend Management, Requisition and Approval Workflow, Purchase Order and Contract Management. It simplifies recurring spend and provides performance insights through real-time analytics and dashboards.
Organizations typically manage three different types of spend – capital spend, recurring spend and operational spend. SoftCo eProcurement software manages each of these spend categories. Vendor catalogues and shopping lists are maintained, and the powerful vendor punch-out functionality allows the selection of products directly from your vendors’ website and populates directly back into your SoftCo shopping cart. Requisition templates create re-usable shopping lists for continuous use.
The pre-approved spend functionality allows seamless drawdown on pre-approved/capital budgets for projects with agreed preferred vendors. For recurring spend such as subscriptions, leasing, rent and utilities, SoftCo eProcurement provides a contract PO to all vendors referencing the agreed instalment or payment plan as per the agreed contract/subscription.
Transform purchasing via an intuitive catalog and Supplier punch-out from selected suppliers.
Accelerate the procurement and approval process with automated PO’s and email sign-off, even on-the-go.
Convert requisitions for regular purchases into re-usable shopping lists.
Manage SoftCo and ERP generated orders in one place.
Seamless automation of agreed contracts and pre-approved budgets for spend with preferred suppliers.
Powerful dashboards reduce costs, manage risk and evaluate Supplier performance.
“Rather than just technically describe an issue, SoftCo knew what functional problems we had, and their business comprehension was impressive. That really made SoftCo stand out.”
Craig Eten, Sunny Delight Beverages Co.
eProcurement Catalog & Vendor Punch-Out
SoftCo eProcurement software presents an intuitive catalog experience, complete with pre-loaded items to purchase from preferred vendors. Powerful ‘punch-out’ functionality within eProcurement catalogs enables seamless selection of products from preferred vendors’ websites that populates directly back into your SoftCo shopping cart for approval.
Requisition Templates
SoftCo’s eProcurement software converts your requisitions for regular purchases into re-usable shopping lists, for quick re-ordering when needed. Multi-row requisitions are imported via spreadsheet with a single click.
Contract PO’s
SoftCo eProcurement provides a contract PO to all of your vendors, referencing the agreed installment or payment plan as per the agreed contract or subscription.
Pre-Approved Spend
SoftCo Pre-Approved Spend creates a predefined budget that instantly and intuitively sets the boundaries within which that budget can be spent. Spend can be limited by a time period, vendor(s), products, and overall available amount to spend.
After setting up these boundaries and gaining approval for Pre-Approved Spend budgets, the system recognizes when a requisition is linked to a Pre-Approved Spend budget, enabling it to bypass the usual approval process.
By granting authorized users the ability to access Pre-Approved Spend budgets, it significantly enhances their capacity to promptly address daily operational needs. Additionally, SoftCo Pre-Approved Spend gives budget owners visibility and control to ensure that all expenditures remain within the predetermined limits set by the customer.
Approval Process
Default approval routes are assigned to requisitions based on defined rules and templates. Each approver receives a notification for signoff. SoftCo eProcurement software accelerates your requisition approval process through the availability of one-click email approval, from any device, for all your business users.
Automated PO Creation
SoftCo eProcurement software automatically generates purchase orders and routes them to your preferred vendor, once the requisition has been approved. Customized purchase orders are built to reflect your organization’s unique branding.
Control
SoftCo eProcurement software provides visibility and control over all PO’s within your organization, including orders generated within your ERP system.
PO Vendor Notification
Vendors are instantly notified when you submit a purchase order, both through their SoftCo vendor portal and via automatic email.
Vendor Order Confirmation
SoftCo eProcurement software provides visibility over the status of your purchase orders allowing your vendors to confirm acceptance of your orders through their SoftCo Vendor portal. Once you have received delivery of orders from your vendor, SoftCo’s eProcurement software confirms delivery by ‘Goods Receipting’ them directly within the solution.
View Spend Categories
SoftCo eProcurement software delivers a range of intuitive real-time analytics and reporting dashboards, presenting key spend metrics including your spend vs budgets, location or vendor.
Optimize Spend
Dashboards unlock opportunities to reduce costs, manage risk, evaluate vendor performance, and optimize your buying power. Through evaluating your vendors’ performance, you can consolidate your vendor spend by identifying those with preferential pricing that deliver cost savings and a clear return on investment.
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