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VP plc-logo-white

100%

control and visibility

1

unified AP Platform

🤝🏻

improved Vendor Relationships

“We can provide quality information about where invoices are, when they’re due to be paid, if they’re in query, why they’re in query.”

Lesley Whitfield-Smith, AP Manager, Vp plc

Challenge

  • Unified AP Team: SoftCoAP has enabled the creation of a single AP team across different SSCs, providing a standardized operating platform irrespective of location.
  • Cloud-Based Accessibility: SoftCoAP’s cloud accessibility and browser-based interface allows VP’s team members to work remotely and collaborate efficiently.
  • Enhanced Data Visibility: With SoftCoAP, VP PLC have gained crucial insights into invoice statuses, due dates, and queries, enhancing internal and supplier communication.
  • Streamlined Processes: The solution standardized invoice processing across all locations, reducing approval times and operational bottlenecks.

Solution

  • Improved Supplier and Internal Relationships: Transparent and efficient processes rebuilt trust and improved communications with suppliers and within the organization.
  • Increased Efficiency Without Additional Headcount: Despite a surge in invoice volumes, VP PLC managed to handle the increase without expanding their team, thanks to automation.
  • Effective Query Resolution: AP automation provided up-to-date information, enabling VP PLC to work closely with vendors to refine processes and resolve issues effectively.
  • Continuous Improvement: SoftCo’s commitment to understanding VP PLC’s challenges and goals has led to ongoing enhancements in the software, aligning with the company’s evolving needs.
    • Results

      The implementation of SoftCoAP led to several key benefits:

      • Reduced Staffing Costs: JJ Foods were able to scale their invoices from 60k invoices to 100k, while reducing their headcount.
      • Greater AP Team Satisfaction: The implementation of SoftCoAP removed manual, repetitive tasks, giving the AP team greater value in their work.
      • Improved Supplier Relationships: Faster invoice processing times mean JJ Foods pay suppliers on-time, improving their vendor relations.
      • Detailed Invoice Capture: Prior to SoftCoAP, JJ Foods only matched invoices at a header level. Post implementation, they are automatically matching line items, leading to greater visibility.
      • Greater Internal Controls: JJ Foods are able to monitor their invoice processing performance, remove bottlenecks and identify areas for improvement.

Information

Industry:Infrastructure, Construction and Energy.       
Solution:SoftCoAP
Region:International
Employees2,750
Invoices:265,000 per annum
ERP System:G42

Vp plc is a UK-based equipment rental company that provides products and services to various sectors such as construction, infrastructure, housebuilding, and energy. They specialize in renting out tools, machinery, excavation support systems, power solutions, and safety equipment. The company operates through several divisions, each tailored to different market needs, and offers support for projects like rail, utilities, and commercial construction​. Vp plc has a broad geographical presence, with over 200 locations, serving both the UK and international markets​.

vp plc construction header

“We’re seeing higher invoice volumes and we’re able to accommodate them without increasing our headcount.”

Lesley Whitfield-Smith, AP Manager, Vp plc
VP plc-logo-white

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